After you’ve completed your scheduled Virtual Assistant services the logical next step is to prepare an invoice and invoice customers for work that you’ve completed.
In fact, your invoice is a financial record of any cash owed to your company by your customers However, there’s plenty more to correctly invoicing than the dollar amount at the top.
Let’s start from the top, and then work through the things you need to include on your invoices, although the majority of the information you’ll need will already be on the form you signed to book.
1. Professionally Presented
Your invoice is the first aspect of your business that clients will see, so ensure that it’s designed in the most professional manner possible. The amount of payment at the bottom of the invoice will be the most obvious thing that every customer is looking for, but the other details will be in their minds regardless of whether they recognize them or not.
2. Business Details
The name you use for your registered company must be on the top of every invoice you create. Below this, you’ll have to include all your contact details like your mailing address, telephone number as well as email addresses.
3. Client Details
Below your letterhead, add the complete contact information of the customer.
In this section, you’ll include the business or company’s name, contact number, and address information. If you’ve got a contact number for the company, you can include it as well.
4. Invoice Date
Incorporate an invoice number at the bottom of every invoice. The date of the invoice informs your customer when the invoice was paid along with your terms and conditions will inform your client the time period they’ve got to pay the invoice within which to pay the bill.
5. Invoice Number
Utilize invoice numbers to identify each invoice you produce to make it easier to reference. This will assist in tracking the flow of money to your company and aid in identifying any late payments.
6. Invoice Details
What exactly was the task you completed and performed for your client? You must also describe the work in particular. This level of detail will protect your company from any misunderstandings or disputes that might occur between you and your customers with regard to the cost and the services that you offer.
7. Payment Currency
Virtual Assistants might have clients in various nations around the globe. Some of the companies for which you offer services be paying in different currencies than the currency of your local.
If that’s the case you must specify the currency in which the invoice was made. It is essential to ensure that you’re not under-quoting the services by changing currencies without even realizing it.
8. Payment Details
Your customers won’t be able to figure out which method to use to pay you, in the event that you don’t provide the information in your bill. Since this is your business it is your choice to select the payment method that you prefer. You can choose to make the payment by cheque, or perhaps you prefer the easy payment through PayPal payment. It’s your choice.
9. Terms and Conditions
It is crucial to include the complete set of terms and conditions of payment when you send your invoice. It is possible to include them on the reverse of your invoice or on an additional page. These terms inform your customer what time period from the initial invoice date to when the invoice is due to be paid.
The work of your virtual assistant is performed virtually, therefore the majority of clients will be okay in the event that you issue the invoice online. To ensure your company is protected from any issues in the future, you should create your invoice in a Word document, and transform it into PDF format. A PDF file is a more convenient format to print the records of your company and records, but it also shields you from any modifications that could be made without the authority of your company.