A recent survey of managers shows that administrative assistants save them nearly eight hours of time and work every week. Needless to say, admin assistants are total office heroes. The duties and responsibilities of these people have also increased in the preceding five years. Admin assistants get a chance to work with nearly every part of a company and develop relations with employees across departments. But you need to hire the right talent who can smoothly manage administrative tasks. For it, you can also contact a recruitment agency that hire people for administrative jobs ranging from contract to full-time, part time, and remote. You’ll find a gun executive assistant and efficient team assistants for the smooth running of your office. Below are some critical skills of an administrative assistant that you should identify.
Written and Verbal Communication
Strong written and oral communication skills enhance the quality of office correspondence. An administrative assistant should be able to compose things like professional emails and social media posts for a business. They should be able to write speeches, letters, and memos in proper grammar. Since administrative assistants support the whole workplace, they should be able to correspond with managers and co-workers regularly. So, they should possess crucial verbal communication skills like listening and responding suitably with the right tone of voice for a particular situation.
Organization and Management
Organization is critical in the workplace, particularly for those who work in an office area. Administrative assistants should be competent to manage multiple tasks and information pieces simultaneously. They should also know how to maintain their calendar as well as the file management systems, either physically or on a PC. They should be adept in planning, task delegation, and office management.
Time management refers to the capacity of an individual to remain punctual and schedule their time in a manner that helps them finish every assigned task. Administrative assistants should have the ability to manage their time well and successfully execute their duties within a stipulated deadline. They should also be flexible enough to adjust priorities in the event of unforeseen circumstances.
Focus on Details
An administrative assistant needs to pay careful attention to the details of every task. This quality allows them to catch missed signatures, complete tasks on time, and compose professional emails that are error-free. Office communication requires careful attention to email addresses and data. A reliable office assistant can submit accurate information while completing their data entry duties. When they focus on detail, they can better review correspondences and complete everyday tasks.
Skills Pertaining to Technology
Admin assistants carry out a significant portion of their work on a computer system. Therefore, they should have the relevant skills and technology experience. They should be familiar and comfortable working with spreadsheets, word processors, and tools for making publications. Since they are also required to scan documents or send faxes, they should possess the requisite technical skills to handle these tasks.
Skill to Work Autonomously
An admin assistant should be independent. It means that they can process information, adhere to instructions, and finish tasks with as little supervision as possible. Sometimes, they are the only members who support a workplace. Thus, if they are independent, they can perform tasks accurately with minimal assistance.
Effective administrative and team assistants can enhance the productivity of your workplace significantly. You can access the best in administrative jobs by reaching out to an agency that matches the values, skills, and personalities of admin job candidates to your specific work environment. Thus, you can be sure that you’ll get an employee who is ready to tackle all your administrative concerns.
Author name- Grace