How to Streamline Employee Onboarding

Finding new employees can be an energy-consuming task. You have to sift through piles of applications, conduct job interviews and hiring protocols, and then accept and reject applicants for the hole in your team left by a recent resignation.

Just because you go through this hassle regularly doesn’t mean it isn’t still exhausting. Add in some employee onboarding to contend with.

In this article, we’ll explore how to have a streamlined onboarding program for your new employees. That way, you won’t have to worry about hiring new employees again.

Implementing Pre-Boarding

Pre-boarding is one way to make the onboarding process quicker and easier. Pre-boarding involves taking steps to prepare the new hire for their first day before they arrive. This can include tasks such as:

  • setting up equipment
  • distributing paperwork
  • sending out welcome packs

Employers can use online portals to manage the pre-boarding process. This can help to ensure that new employees have the necessary materials before their first day.

This is so, that the onboarding process is smoother and more efficient. Taking advantage of technology can help to increase employee engagement. It can reduce the amount of time it takes to get a new hire up to speed.

Provide All Required Equipment

On the day of the employee’s first day, the tools should be readily accessible and the employee should be able to hit the ground running. Management should be sure to provide the necessary training to use the equipment, including basic emails and software.

To provide all required equipment, management should consider what each employee will need to be successful. This may include:

  • laptops
  • cell phones
  • office furniture
  • other technology

Make A Detailed Workout Plan

The key to streamlining employee onboarding is creating a detailed workout plan. An employer must start by identifying the roles and responsibilities of the employee.

The employee will discuss for clarification, steps for completing tasks, and roles for working with other departments. LMS for employee training is an effective way through this system. Employers can create, manage and track employee training with an LMS. It can provide a single source for all information.

Implementing A Buddy System

This program pairs new hires with more experienced personnel. They offer resources and support as the recruits adjust to their roles. Through this system, the new employees gain a deeper understanding of the company culture.

This helps them understand their particular duties and expectations, and any details they may have overlooked. The onboarding process is streamlined with the support of a knowledgeable buddy. The veteran worker can provide the details of the protocols, processes, and day-to-day operation of their assigned tasks.

Furthermore, the buddy will also be able to provide answers to any questions or doubts the new employee may have. This allows the new hire to become acclimated to the company faster. Thus, reducing their onboarding time and increasing their efficiency.

Apply the 5 C’s of Onboarding

Employee onboarding can have many challenges and hurdles that hinder a seamless process. Applying the 5 Cs of onboarding can help streamline the process. These are:


Have a clear process of communication between the new employee, senior team members, HR, and any other relevant personnel. It’s essential to communicate expectations to new hires in a timely and comprehensive way. It’s especially important to communicate any changes in assignments.

Policies must be explained before or at the start of the onboarding process. Make sure the expectations are stated and communicated to the new hire in all of the proper channels. This helps ensure all involved parties are informed and aware of the onboarding process.


Providing connections by introducing the new staff member to key personnel cultivates a trusted work environment. By forming early relationships with those around them, new staff members can quickly acclimate to the team.

An effective way to do this is to have a formal or informal meet-and-greet with key personnel during the onboarding process. Key personnel can offer first-hand information. Give some advice on working with the team, as well as share team culture and values.


Concentrate on culture, emphasizing the values and procedures necessary to success. This could include orienting new hires on the company’s mission and vision, its core values, and the overall benefits of working there.

It also involves outlining processes and standards. There must be an introduction of any additional information that may be necessary to fulfill job responsibilities.


Employers should create a clear and concise training program including detailed performance expectations. Set appropriate deadlines for the completion of training and onboarding. Make those expectations clear at the outset.

Ensure the new hire is familiar with the required forms, policies, and procedures. Help them in familiarizing the individual with the HR team and managers in the organization. This will help them understand their role more quickly.


Streamlining employee onboarding is key for ensuring that necessary paperwork and other documents are completed efficiently. Employers should prioritize setting up a digital platform for employees to complete the requisite paperwork and submit their documents.

This platform should include instructions for the onboarding process, ensure data accuracy, and provide role-specific onboarding forms. It should also be easily accessible from any device. Thus, allowing the employee to complete their paperwork from the comfort of their home.

Employee Onboarding is Simple with a Properly Streamlined Process

Employee onboarding takes a lot of time and effort to do right, but with proper planning and a streamlined process, you can make the process smooth and efficient. A great way to make it easier is to create an effective onboarding program, along with utilizing helpful onboarding tools.

Make sure you take the time to get it right so that your newly hired employees can quickly and easily get up to speed! Start streamlining onboarding today and see the improvements it can bring to your organization.

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Vivek is a published author of Meidilight and a cofounder of Zestful Outreach Agency. He is passionate about helping webmaster to rank their keywords through good-quality website backlinks. In his spare time, he loves to swim and cycle. You can find him on Twitter and Linkedin.